Privacy Policy

Introductory statement

Your privacy is important to us. This Privacy Policy explains how we handle and treat your data when you engage with us to participate in the International Writer’s Lab (the “Programme”) provided byThe Blackhouse Foundation, VentureLift Africa and PMF Media Group(the “Foundation”). It also includes information about individuals whose personal information we may process in the course of the Programme.

Table of Contents
1. Purpose of this policy          7. Where we transfer your personal information 
2. Who are we and what do we do             8. Retention of personal information
3. How to contact us    9. Confidentiality and security of your personal information
4. What personal information do we collect? 10. How to access your information and your other rights
5. Failure to provide the personal information 11. Changes to this privacy notice
6. Sharing your personal information   

 

Purpose of this Policy

This Privacy Policy (“Privacy Policy”) explains our approach to any personal information that we collect from you or which we have obtained about you from a third party and the purposes for which we process your personal information. It also sets out your rights in respect of our processing of your personal information.

This Privacy Policy will inform you of the nature of your personal information that is processed by us and how you can request that we delete, update, transfer and/or provide you with access to it.

This Privacy Policy is intended to assist you in making informed decisions when participating in the Programme and/or to understand how your personal information may be processed by us in the course of the Programme. Please take a moment to read and understand it.

Please also note that this Privacy Policy only applies to the use of your personal information obtained by us.

Who are we and what do we do?

The Blackhouse Foundation, in partnership with VentureLift Africa and PMF Media Group, Inc. have created the International Writer’s Lab (“IWL”). The IWL is an accelerator for experienced film and television writers. The inaugural program launches in Nairobi in September 2021 (date is subject to change). The program will consist of virtual and in-person instruction over ten (10) weeks, guided by seasoned Hollywood executives who will serve as facilitators and mentors. The objective of the Kenyan pilot is to provide five (5) fellows with training, coaching and mentorship that will better equip them to pitch their film and television properties to Hollywood-based studios, provide them a new network among U.S. media companies, and support their efforts to have their properties acquired by U.S. and international studios. The program will target experienced writers with production credits. 

How to contact us

If you have any questions about this Privacy Policy or want to exercise your rights set out in this Privacy Policy, please contact us via email at writerslab@vlafrica.com or VentureLift Africa directly by telephone at +254707174683.

What personal information do we collect?

We may collect personal information in the course of our business, when you contact us or request information from us, when you participate inthe Programme or as a result of your relationship with one or more of our staff. When we require personal information from you in order to fulfil a statutory or contractual requirement, or where such information is necessary to enter into a contract or is otherwise an obligation, we will inform you and indicate the consequences of failing to do so.

From individuals who are participants and prospective participants, or are representatives of participants and prospective participants, we may collect the following personal information:

  1. Your name,  age, country of citizenship and residence.
  2. Your contact information, including address, fax, phone number and email address.
  3. Your professional writing credits and other professional information.
  4. Information you provide to us for the purposes of applying to the Programme, attending meetings and events, potentially including dietary requirements, which may reveal information about your health or religious beliefs.
  5. Information that you provide to us in relation to the Programme, which depends on the nature of your engagement with the Programme.
  6. Other information relevant to the Programme.

 

Failure to provide the personal information

If you do not wish to provide the personal information as requested by the Foundation, the following will result:

Your application cannot be considered without certain information related to your eligibility to apply.

 

Sharing your personal information

We may appoint sub-contractor data processors as required to run the Programme, such as, without limitation, document processing and translation services, confidential waste disposal, IT systems or software providers, IT Support service providers, and document and information storage providers, who will process personal information on our behalf and at our direction. We conduct an appropriate level of due diligence and put in place contractual documentation in relation to any sub-contractor to ensure that they process personal information appropriately and according to our legal and regulatory obligations.

Further, we may appoint external data controllers where necessary to run the Programme (for example, but without limitation, accountants, attorneys, consultants and other third-party experts). When doing so, we will comply with our legal and regulatory obligations in relation to the personal information including, but without limitation, putting appropriate safeguards in place.

We may also share personal information with a variety of the following categories of third parties as necessary:

  1. Our partners with whom we are engaged with in running the Programme.
  2. Our professional advisers, such as lawyers and accountants.
  3. Government and/or regulatory authorities.
  4. Professional indemnity insurers.
  5. Regulators, tax authorities and/or corporate registries.
  6. Third parties to whom we outsource certain services, such as, without limitation, document processing and translation services, confidential waste disposal, IT systems or software providers, IT Support service providers, and document and information storage providers.
  7. Third parties engaged in connection with the Programme, such as counsel, arbitrators, mediators, court, document review platforms and experts, such as tax advisors.
  8. Third party service providers to assist us with insight analytics, such as Google Analytics.
  9. Third party postal or courier providers who assist us in delivering our postal campaigns to you, or delivering documents related to the Programme.

Applicants will be bound by JotForm’s Terms and Conditions to participate, located here: https://www.jotform.com/terms/. Applicants can also review JotForm’s Privacy Policy, located here: https://www.jotform.com/privacy/ and their data Security measures, located here: https://www.jotform.com/security/.

Where we transfer your personal information

Some information will be collected and stored by third party providers located in the United States and elsewhere. Submissions will be through JotForm.

The International Writer’s Lab is located in the United States and Kenya; when you submit personal information to us through JotForm, or when others provide personal information to JotForm, they will receive it and process it in the United States. In order to run the Programme, we also may need to transfer your personal information to locations in other jurisdictions.

Applicants will be bound by JotForm’s Terms and Conditions to participate, located here: https://www.jotform.com/terms/. Applicants can also review JotForm’s Privacy Policy, located here: https://www.jotform.com/privacy/ and their data Security measures, located here: https://www.jotform.com/security/.We shall ensure that the persons to which your personal information is transferred provide an adequate level of protection for your personal information.

For more information on how we protect your information please contact us writerslab@vla.com.

Retention of personal information

Please see JotForm’s Privacy and Data Security policies for information on the retention of personal information.

Confidentiality and security of your personal information

We are committed to keeping personal information secure and our partners have implemented appropriate information security policies, rules and technical measures to protect the personal information that we have under our control from unauthorized access, improper use or disclosure, unauthorized modification and unlawful destruction or accidental loss. Please note that no transmission over the Internet is completely secure or error-free, and that the information security policies, rules and technical measures utilized and maintained by us may be subject to compromise.

All of our partners, employees, consultants, workers and data processors (i.e., those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal information, are obliged to respect the confidentiality of such personal information.

Applicants can also review JotForm’s Privacy Policy, located here: https://www.jotform.com/privacy/ and their data Security measures, located here: https://www.jotform.com/security/.

How to access your information and your other rights

You have the following rights in relation to the personal information we hold about you:

Your right of access

If you ask us, we will confirm whether we are processing your personal information and, if necessary, provide you with a copy of that personal information (along with certain other details). If you require additional copies, we may need to charge a reasonable fee.

Your right to correction (rectification)

If the personal information we hold about you is inaccurate or incomplete, you are entitled to request to have it corrected. If you are entitled to have information corrected and if we have shared your personal information with others, we will let them know about the rectification where possible. If you ask us, we will also tell you, where possible and lawful to do so, with whom we have shared your personal information so that you can contact them directly.

Your right to erasure

You can ask us to delete or remove your personal information in some circumstances, such as where we no longer need it or if you withdraw your consent (where applicable). If you are entitled to erasure and if we have shared your personal information with others, we will let them know about the erasure where possible. If you ask us, we will also tell you, where it is possible and lawful for us to do so, with whom we have shared your personal information with so that you can contact them directly.

Your right to restrict (block) processing

You can ask us to restrict the processing of your personal information in certain circumstances, such as where you contest the accuracy of that personal information or you object to us. If you are entitled to restriction and if we have shared your personal information with others, we will let them know about the restriction where it is possible for us to do so. If you ask us, we will also tell you, where it is possible and lawful for us to do so, with whom we have shared your personal information so that you can contact them directly.

Your right to data portability

You have the right, in certain circumstances, to receive a copy of personal information we’ve obtain from you in a structured, commonly used and machine readable format, and to reuse it elsewhere or to ask us to transfer this to a third party of your choice.

Your rights in relation to automated decision-making and profiling

You have the right not to be subject to a decision when it’s based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us.

Your right to withdraw consent

If we rely on your consent (or explicit consent) as our legal basis for processing your personal information, you have the right to withdraw that consent at any time.

Your right to lodge a complaint with the supervisory authority

If you have a concern about any aspect of our privacy practices, including the way we have handled your personal information, you can report it to the relevant supervisory authority.

Please note that some of these rights may be limited where we have an overriding legitimate interest or legal obligation to continue to process the personal information, or where the personal information may be exempt from disclosure due to applicable law, the applicable rules of professional conduct, attorney-client privilege, legal professional privilege, other applicable privileges or protections, or professional secrecy obligations.

Changes to this privacy policy

We may make changes to this Privacy Policy from time to time, to reflect changes in our practices. We may also make changes as required to comply with changes in applicable law or regulatory requirements. Where we materially change this Policy, we will take steps to notify you (such as by posting a notice on our website or via email), and where required by applicable law to obtain your consent.

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